Seven tips for panel organizers #1 Know the ways it can go wrong If you haven’t read “ take a look now — I’ll still be here when you get back. Top 10 panel disasters and how to avoid them ” #2 You only have one job! Actually you have jobs that are panel-specific. (You have many more with respect to the entire event, you hero you.) four By far the is picking a skilled moderator, so my might be useful for you as well. Almost all the disasters on the list evaporate in the hands of a good moderator. most important job guide for moderators Your is taking care of, well, organizing. The scope (usually) includes lending the a hand with things like coordination of meetings, making sure the stage environment is comfortable, herding panelists, etc. second job moderator Your is selecting the panelists and there are two important principles to remember: third job There’s a right number of panelists. It varies. Mutual comfort zones dictate the topic. Your will be making a good info slide to use as a visual aid during the panel. final job #3 Non-experts make great moderators Be sure you understand what a moderator does and pick someone will the skills to do the job. (See .) Domain expertise is not enough, and sometimes even works against you. moderator’s guide Counterintuitively, the safest choice for moderator is a non-expert in the topic. Not only are non-experts more likely to empathize with the audience and call for explanation of niche jargon, but they’re also less likely to be visibly frustrated by diverse opinions on the panel. Experts with strong views might spoil the panel by dominating the conversation instead of facilitating it. They might also worry about losing face by prompting clarifications. Non-experts also expose themselves to fewer professional risks — if I moderate a panel on, say, virtual reality (not my area), I don’t have to worry very much about being judged harshly for letting two panelists espouse different views. If the topic is (my area), one of those panelists may have views that loudly contradict mine. If I reprimand them or give them no room to speak, I’m being a jerk moderator. If I don’t, I’ll feel like I’m taking a professional risk by tacitly endorsing their views. AI That said, the moderator should never have less expertise than the typical audience member. #4 There’s a right number of panelists: It varies. Too many panelists make it hard to put on a good show while too few might not have the combined star power to attract the audience in the first place. Both are bad for your event. It’s about combined star power versus discussion quality. Moderators tend to favor the two-panelist for quality of content. The main reason this format isn’t the dominant one is attendance. The audience demands a buffet of “interesting” personages and they’re more likely to skip out if they see only two names, but each additional person means it’s harder to have a real discussion and share the limelight fairly. Four panelists is the safety limit for a good show — don’t attempt it without a good moderator. Don’t forget that the audience will contemplate your blend of panelists, so any choice you make is likely to be interpreted as a statement… especially if all the panelists are identical to one another in some way. #5 Mutual comfort zones dictate the topic By selecting the identities of the panelists, you’re effectively setting boundaries on the panel’s scope. Bored panelists are bad for everyone, so a good moderator is trained to nudge them to talk about whatever they would be in. If you want to run a technical astrophysics panel, don’t invite someone who has never taken physics. mutually interested #6 Background signal in the noise Remember those lengthy self-intros that eat the entire session’s allotted time and disrupt your conference’s schedule by causing the panel to run late? The best way to avoid them is to make sure that all of that information is available to the audience. Your secret weapon is the background slide (or background poster for tiny panels in rooms without projectors). If in doubt, copy the one below. Don’t forget to ensure that speakers know which seat to take — if it doesn’t match the name order in the slide, the audience will experience unnecessary dissonance. This is almost the gold standard on how to make a background slide. Items passing my harshest checklist: photos of the speakers are present, we know who the moderator is (the orange tag on Liv’s photo), the panel title is present, and names are accompanied by key details. What’s missing? Social media information for the panelists. There were a lot of tweets with great comments from the audience (we panelists do use them as feedback) but they were hard to find because they weren’t tagged. #7 Trust your moderator The you picked has a difficult job, so they’re counting on your support. Help them out where they need it, but don’t hover nervously. After you’ve signed them on, it’s time to hand over the steering wheel. Don’t insist on helping them organize things they’ve told you they don’t want or need. moderator In the style of Pascal’s wager, you may as well have faith in them. If they’re unskilled, there’s very little you can do to save the panel anyway. If they’re skilled, your trust will go a long way to making experience more positive for everyone. Best of luck!
