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As a creator myself, I write and build for a living. For fun, I’ve built an , , , , , and more! business insights micro-products article tool event app meal box app SaaS tracker Notion portfolio One of the most common questions I get is, “How do you manage your time across different domains and expertise?" I thought it would be helpful to share my “inner mind” on how I used to succeed as a full-time creator & founder. Notion as my digital HQ Note: This article was first published in and Medium Substack 1: Structure Your Notion Workspace As someone who’s running digital-based businesses, content creation and personal branding are central to my day-to-day activities because it helps me reach my potential customers. The number of tasks, projects, and to-dos that I have to keep track of can be at times. overwhelming To avoid burnout, I decided I needed a better for executing my ideas and centralizing content creation, consumption, promotion, and project management in one place. system You do not rise to the level of your goals. You fall to the level of your systems. — James Clear Ideally, I Wanted a Notion Dashboard To: Go from content to promotion in one place. ideation to production Able to create and publish high-quality materials. consistently A place to keep track of using an . content inspiration idea bank Reduce time — the killer of productivity. searching for online documents A place to manage , screenshots, and inserts. media assets — new tasks, notes, files, links, etc., will automatically populate into other relevant places. Connect everything Next, I Split My Notion Dashboard Into Multiple Sections: Organize content creation, drafts, daily tasks, to-dos, projects, notes, resources, and ideas. Creation. Specific Notion trackers for managing social media platforms, content inspiration, and content promotion tasks. Promotion. Track books, podcasts, videos, courses, movies, and articles in Notion. Consumption. Track daily routine, sleep, habits, exercise, meal, etc. Plan trips, parties, guest lists, itineraries, people you want to connect with, etc. Fun personal stuff. Tools to get clear on visions, set goals, break them down into sub-goals/tasks, and display goal progress visually. Visioning. 2: Organize Your Projects You might have a blog, podcast, YouTube channel, online course, community, etc. that requires ongoing project management. A Project Dashboard can help you keep track of your work, resources, status, and progress in one place: Integrate Project, Resource & To-dos You can create a Project folder for your online course project. Then, create a linked folder to group all related resources (files, links, bookmarks, screenshots, etc) for a specific project folder. You might also want to connect your daily to-dos that are specific to each project — and automatically count your project progress (in percentage %) as you check off each task on a daily basis. 👉 :: Get my 35 Notion Templates bundle 3: Daily Task Planning The place to plan a new task and stay on top of all to-do lists, and view them on a calendar to see when they are scheduled. You can also break down a task into groups and , so you can keep track of each individual task within a . main task subtasks larger group Integrate To-Dos From Other Places Into a Master Calendar Each planned to-do will show up on the master calendar. For example, my master calendar contains to-do for these specific views: ‘Project Task’ ‘Content Task’ ‘Promo Task’ and ‘Travel Task’. 4: Content Creation Create a specific Notion ‘hub’ to manage all your content creation process in one place. Ideally, this template should help you manage all the social media platforms, capture new post ideas, create new drafts, and monitor progress, and publishing date. 5: Distribute And Promote Distribution will 10x the impact of your content. You may want to promote each published article, video, TikTok short, or single post to other social platforms or repurpose the content into other formats. This ‘Promotion’ dashboard does exactly that. You can: Add a content piece that you want to promote Specify the caption title for each content piece Display related properties such as the content’s URL, social channel, and related media assets (e.g., image inserts, GIF, banner, etc.) Attach a promo cover for each promo content Never Run Out of Marketing Ideas I often collect Twitter threads, web design ideas, and social media captions for marketing inspiration. In Notion, I made a ‘Swipe File Tracker’ to . Each collected inspiration is further connected to a specific swipe file folder, social media platform, or specific project folder. create my idea bank 6: Managing Content Consumption Ideas in, ideas out. Great business creators understand the importance of diligent consumption and selective learning on a daily basis. This includes constantly sourcing new ideas from books, articles, essays, videos, podcasts, movies, etc. I like to organize the different types of content I want to consume by making a folder for each. Each folder is linked to a goal item where I can check on the progress (i.e., the Books folder connects to the ‘Read 40 books’ goal item). I can track, manage and prioritize my content consumption. I also organize my learning notes for each learning resource: 7: Keep Track of Finances As someone who makes a full-time living on the Internet, I have multiple sources of income, online subscriptions, software purchases, marketing expenses, business expenses, etc. To stay on top of my finances, I made a Notion template to record all money-related activities. For example: (1) Expense & Income This Notion dashboard can track personal and business finances in one place. I create special views that allow me to navigate between the current month's expenses & income, and views for personal vs. business finances. (2) Subscription Renewal I rely on this Notion database during tax season. This template allows me to keep track of my SaaS subscription, upload tax-deductible receipts, countdown renewal days left and render Status such as Active or Overdue. (3) Financial Reporting I use this Notion template to review my finance once every 30 days. The template will automatically calculate Cash Flow, Saved %, and Indicator (whether you’re cashflow positive or negative for that particular month). I can also view my or to get an overview of my financial health. income history by month expense history by month 8: Personal Daily Routine When I master my internal self, I can master my external work. Our output is determined by our input. The quality of your work is heavily influenced by your . sleep, habit, and nutrition Therefore, I created separate Notion trackers to monitor each of these areas: (1) Sleep & Energy Tracker I monitor my sleep patterns and their impact on my energy level throughout the day. I can also calculate my energy score, estimate sleep latency, and the frequency I wake up in the middle of the night. This insight helps me adjust my daily activities and optimize my energy for the next day. (2) Daily Habit Tracker A one-page Notion habit template that I use to master self-discipline and accomplish my daily routines. (3) Recipes Tracker I use this tracker to create new recipes or collect my favorite ones. Each recipe can be categorized into different recipe groups. (4) Meal Planner You can also use Notion to plan for breakfast, lunch, and dinner. The Recipe Tracker is linked to the Meal Planner. When you add a new recipe, a new selection will appear in the following columns: ‘Selected Breakfast,’ ‘Selected Lunch,’ and ‘Selected Dinner.’ 9: Planning for Experience Making work feel like play, so you never dread going to work. Over time, I realized that the key to consistently coming up with new content, marketing, business, or startup ideas is to strike a balance between work and play. This is why I dedicated a section of my Notion workspace to managing fun activities. This includes the following: (1) Travel Tracker Plan your trips, itinerary, related travel research, and documents in one place. I also connect the travel tracker template to an album/photo database in Notion. (2) Album Collection I created a database that links to the travel tracker above. This is where I preserve my life memories with people & places in Notion. (3) Event Planner Throw a party, manage the guest list, vendors, budget, & schedule. (4) Personal CRM Stay on top of the most important relationships and friendships in your life. 👉 Watch the full Notion Dashboard video demo [1] Find me on my / / 🔥 Personal Site Twitter LinkedIn

How I Use Notion to Run Online Businesses as a Creator And Founder

Image - Pixabay The advent of the internet was accompanied by the to advertise as well as offer their products and services online. In this information and communication age, it is almost unheard of to have a business without a website or some other form of online presence, and the reason for this is easy to see - one can reach a wide range of audience/potential customers on the internet at a faster and cheaper rate than without using the internet. golden opportunity for businesses and companies However, as with every form of innovation, this development came with its disadvantages. While it is easy to showcase one's business online, potential customers/users had no way of knowing which businesses to trust (as in the case of ordering products online where there is a risk of being defrauded), which applications to use for the best user experience (as in the case of social media), and so on. This difficulty birthed the 1-5 star review process, which allowed users to rate the quality of products or services they received from a particular business so that others could use this as a guide in deciding whether or not to patronize that business. Image: Amra Lear This was a welcome development as customers could now make informed decisions before opting for a product or brand. have shown that 94% of customers mentioned that online reviews gave them a reason to avoid some businesses and 63.6% said they would Google reviews before visiting a business. Statistics Image: ReviewTrackers However, . To start with, using this review process, there is a general lack of incentive for the customers to give reviews and where customers have chosen to give one; chances are these customers have had extreme experiences - either a really bad one in which case they are livid, or a really good one in which case they are elated; thus prompting them to leave a review on the website. this review system was fraught with a number of problems It has been found that those who had average experiences with a product or service are generally . This tendency sometimes ends up creating selection biases where the reviews about a business are either extremely good or bad. less likely to leave reviews This is where tech startups like Revuze, Aspectiva, Spirable and so on come in. Revuze, for example, is a New York-based company that uses AI-enabled solutions to provide a new way of rating which uses . The company focuses on transforming (CX) Insights for users and they plan to carry out this transformation by providing self-service platforms, eliminating the need for experts and also eliminating the need for IT. Customer satisfaction score (CSAT) Customer Experience Image: revuze The above-mentioned tech startups make market research as simplified as possible so that any product, marketing, and consumer insights experts can make better, well-educated business decisions faster. These startups use an autonomous solution which turns any type of data (eCommerce, call center, emails, social, restaurant, etc,) into market insights about a brand, as well as its products, competitors, and important features. artificial intelligence (AI) Their AI-enabled solutions promise to be multidimensional compared to the simple one-to-five star rating system which does not provide sufficient information on different product attributes. Because the one-to-five star review process provides the average positive and negative opinions of customers, its effectiveness has to be questioned because it hardly improves consumers’ decision making. However, this AI-enabled multidimensional rating system will improve the quality of product information conveyed in its ratings. When customers conduct a search, the solution provided by Revuze, Aspectiva, Tact, Spirable and so on identifies the attributes of the products from the product search. For instance, an online search or review for a diaper will display attributes such as “softness”, “sensitive skin”, “overall quality”, “absorbency” or “wellness indicator” while a search or review for a wireless soundbar for televisions may display attributes based on several factors including "quality," "sound," "bass," "Bluetooth specifications," "remote capabilities," and "overall features." These attributes are suggested based on the analysis of user-generated content such as reviews and previous shopping behavior. Asides helping businesses in monitoring their products/services and their performance in the sales market, these startups are transforming the way reviews are done and improving customer experience in the following ways: 1. Provision of Efficient Self-Help Services for Help-Seeking Customers The average customer would rather navigate their way around a website or search for what they need themselves rather than through interaction with support agents or a chatbot. However, this self-service process can get a bit tedious when the customer has to try several keywords on a search engine and also navigate through several web pages before they find what they are looking for. This setback is now being taken care of as recent improvements in AI has proven to be a useful tool in ensuring that customers are given the right information to solve their problems when carrying out searches online. Through algorithms developed using AI, machine learning and natural language processing (NLP), businesses are capable of learning which help articles can best solve a customer's problem and then recommend that article to the customer. 2. Better Tailored Contents to Suit Customers' Needs and Requirements Search/content personalization is an invaluable part of . Customers are always pleased to find products and services that seem to be tailored to suit their needs, and as a result of this, businesses are continually seeking ways to make customer's experiences more unique and personalized. customer experience One of the telltale signs of non-tailored content is when customers keep going back and forth quickly between various help centers or FAQs, or the articles on a site; also if they give feedback stating that they did not find the help they were looking for. Based on data gathered from reviews and customer activities, AI can be used to create more tailored content for a specific customer base through the use of deep learning models which can catch the common words and phrases used and then make useful recommendations. This, in turn, will help customers in having a better search experience which is tailored to their needs. 3. More Efficient Customer Support Agents Research has shown that customer care agents generally spend 20% of their time searching for product information requested by customers because they themselves may not know what the customer is talking about, and this can have a negative effect on customer satisfaction. AI is used to generate automated self-service suggestions from user data to provide businesses/agents with the insight needed to serve their customers better. 4. Enhanced Customer Engagement Using Data-Driven Suggestions Our that can be used by machine learning algorithms which in turn help in AI's predictive proficiency. The data recorded from customer service interactions online through ratings and other such factors can also be used to improve customer experience. activities and interactions online accumulate into large amounts of data By assessing the details of previous experiences and ratings, an AI tool can predict whether a current interaction will result in a positive or negative evaluation by the customer. 5. Organizations Have More Time to Improve Other Aspects of Customer Satisfaction The recent innovations in AI have created a situation where humans are not needed to handle as many tasks as they had to previously. AI can perform a plethora of functions in very little time. Consequently, businesses can channel their manpower into other areas that cannot be handled by AI and machines. Some of these areas include phone calls (i.e. customer care lines), live chats with business personnel and so on. Conclusion The use of AI has revolutionized the way customers and business owners interact online with the use of data gathered from several people as well as those gathered from a user's online activities (as in the case of personalized data). The use of various reviews on several interfaces of a company's products and services has helped in creating a more user-friendly environment where feedback is used to make improvements and deliver features that are better tailored to suit the needs of customers. This goes beyond the old 1-5 star review process which left many other important areas of businesses untouched.

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