If you’re not careful about the food and drink you serve at your tech event (well, really any event), you could leave people feeling hungry and excluded, or even in need of urgent medical care.
Until I turned 30 I could eat anything, and I did — with gusto! Then I started to notice that most dairy products gave me a serious belly ache, so I stopped consuming them and felt better. For the next few years it seemed like every six months there was some new food that gave me trouble in one way or another, varying from discomfort to straight-up allergic reaction. I saw various doctors, but the only real solution was to not eat these foods. It was a long road of adaptation and sadness as I said goodbye to food and drink I once loved (I still miss beer so much!), and found alternatives.
At this point my list of foods to avoid is pretty long, and includes dairy, wheat products, beef, onions, and soy. This can make eating with other people a challenge. My family and friends are very helpful and accommodating. Most restaurants (though not all) have a salad that will fill me up and won’t give me trouble — as long as they can make a few modifications.
But at some work meetings, conferences and tech meetups it can be more challenging. The choices are often very wheat & dairy centric — bagels, pastries, sandwiches, and of course pizza. Pizza and beer are a perennial favorite, probably because they are relatively cheap, easy to order, and the majority of people enjoy them. For these kinds of events I have to make sure to bring something else to eat, or eat beforehand. This is fine, except for the fact it then I have to talk about every time — “oh, don’t you want some pizza?” Other times the event says “Lunch/dinner will be served” but doesn’t specify what it is — so should I bring my own food or not?
I’m definitely not asking you to feel sorry for me — as someone who is privileged in almost every way, this just about the only part of my life where I feel excluded. I’m usually able to handle these situations socially without having it ruin my day, especially after years of practice. And I am fortunate enough to be able to easily afford alternative food options.
But not everyone is so lucky, and I’m not alone in not being able to consume pizza and beer. Celiac disease and other wheat issues may affect up to 5% of the population (whether or not you personally think gluten intolerance is a hipster conspiracy). Meanwhile, dairy is a problem for as much as 65% of the population. Check out this map of lactose intolerance rates worldwide:
Worldwide prevalence of lactose intolerance in recent populations via the Food Intolerance Network showing that lactose tolerance is most prevalent in countries with northern European ancestry
It’s not a stretch to say that a dairy-infused menu favors people of European descent. In addition such a menu excludes vegans. Depending on the details it may also exclude people following a Kosher or Halal diet.
Of course there are many other types of dietary restrictions, ranging from medically necessary to those based on personal beliefs or religious practices. To find out more about the variety and impact of these restrictions, I put together a little survey:
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Do you have dietary restrictions & find that food at tech events leaves you out? Please take my survey! https://t.co/SYqaJcOnnH
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At the time of writing I’ve gotten 154 responses. The results are in no way scientific since most of the respondents are self-selected, but they’re still helpful in understanding the impact of the food and drinks you offer at your events. Let’s look at some of the results.
Of those surveyed, 16.2% attend a tech industry event (meetups, conferences, meetings at work) at least once a week, and another 40.3% at least once a month, and another 30.5% once a year.
Of those surveyed, 29.2% say they excluded at some events, 41.6% feel excluded at most events, and 12.3% feel excluded at all events.
When asked “What’s the best label for your dietary restrictions?”, I got these responses:
I got a lot of interesting responses to the question “Do you have a short personal anecdote about a time you felt excluded OR included by the food choices offered?”
As you can see, the food you offer makes a huge difference in how welcome people feel at your event, whether it’s a lunch meeting or a conference.
So what can you do if you’re organizing an event and you want to be sure that you don’t exclude all the people who have dietary restrictions? I asked about that also.
There were also some other write-ins of interest:
Anyway, if you are a person with a dietary restriction I hope you felt some solidarity from reading this article — there are a lot of us! At the same time, when you ask for accommodations please recognize that often the people arranging food for an event are under time and budgetary pressures, and may not have had these issues brought up before. Most of the time organizers are eager to make you feel welcome at their event. Feel free to forward them this article so they can understand more about the issues. And if you want to leave a personal anecdote in the comments about your experiences that would be great too!
Meanwhile, if you plan events in the tech industry (or really anywhere), please consider people with dietary restrictions when ordering food and drinks. When you send out invites or create advertising, try to share the exact food and drink menu the event will offer (including the caterer or restaurant if possible). Also try to make sure that all food and drinks offered are clearly labelled, or that the caterer or restaurant can take questions about the ingredients. If someone asks for an accommodation please try to make it possible. I promise we will truly appreciate it.
And finally — please think twice about offering only “pizza and beer”!