User Story Mapping and Online Whiteboard platform
The use of online whiteboards has really become prevalent over the past year due to the covid pandemic. People need to replicate the experience of working together visually on a whiteboard in a new digital way. There are countless options available on the market today that each have their own pros and cons. Here are a select few that are leaders in various market segments:
In this article, we go over some of the key points when selecting an online or virtual whiteboard. Several of them offer free trials so be sure to test drive each one before picking an option that is best for you.
One of the first things to look for in an online whiteboard is how the app allows you to collaborate with other people. Some offer audio and video conferencing capabilities while others allow you to share your screen in video apps like Zoom, Teams or Google Meet.
Unless you plan on only using a whiteboard by yourself, it will be important to evaluate the experience with other people. How easy is it to add post-it notes, text, images, etc? Can different people add content at the same time?
Another thing to consider is how easy is it to add other users. Several apps will require each user to create their own account before they can collaborate with you. You should consider whether you need to restrict access to your online whiteboards or make certain users read-only.
Security is an easy thing to overlook. We all love how easy it is to work with apps in the cloud, but do you know how secure your data is? Do you even know what country it is being stored in? Security breaches are a real thing in today’s business world.
You never want to put yourself where your data can be compromised. I recommend you contact the manufacturer and ask them the following questions:
One thing you want to consider is the types of content you want to upload to your digital whiteboard. Most of them offer the capability to add images, text, and post-it notes, but what else do you plan to upload? Consider these types of content that you may want to add to your digital whiteboard:
After you have completed your masterpiece and you want to save it, does the app offer ways to export it? You will want to look for an app that allows you to save your whiteboard as a PNG or preferably a vector graphics file (PDF, SVG). The vector graphics file format is important so that when you zoom in, your content will look sharp. Vector formats store data in paths which allows them to be enlarged without losing any quality.
You might want to also consider if you’ll need your data in a textual format (e.g. TXT or CSV) so that you can work with your data in other tools like excel. If you have developers who want to get or save data to a digital whiteboard through a programmatic interface, then you’ll want to make sure the app you choose has an API. API stands for Application Programming Interface. Basically, it allows software developers to pull data out or send data to your whiteboard. This can be really helpful for automation or building integrations between other tools.
The last thing you should think about is what situations do you plan on using an online whiteboard. There are many use cases and you should definitely sign up for free trials and make sure the products you demo meet your needs. Here are some popular use cases to help you identify those needs effectively:
The market is full of different apps for online whiteboards. However, you need to take the time to define your needs and then evaluate several of them to make sure they meet your needs.
Also published on: https://cardboardit.com/2021/08/how-to-choose-an-online-whiteboard-thats-right-for-you/
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