TL; DR: Agile Leadership

I recently started aggregating my notes, links, and references related to agile leadership to understand better what it — in the context of an agile transition — may look like. In the end, becoming agile is not the goal of a transition; surviving as an organization is. Hence I appreciate whatever appeals to business leaders and their motivation to delve into agile ideas, frameworks, or practices.

Let’s examine some favorite ideas and concepts around agile leadership. (Please bear with me that the following text is rather bullet-point heavy to concentrate its information.)

Agile Leadership: Success Criteria for Organizational Change

In my experience, there are at least five criteria for successful agile transformations. Lasting organizational change happens:

1. When there are leadership and guidance, not command & control.
2. When there is alignment across the organization instead of the pursuit of local optimization efforts or personal agendas.
3. When the collaboration of all participants beyond hierarchies is the norm, not an exception.
4. When we acknowledge that management principles of the 19th century are unsuited to solve complex problems of the 21st century.
5. When managers become servant leaders.

The following paragraphs focus on the main concepts related to agile leadership: from servant leadership to the agile mindset to creating a learning organization. The lists are not supposed to be comprehensive but provide the interested reader with a starting point for further research.

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The free “Agile Transition — A Hands-on Guide from the Trenches” ebook is a 266-pages strong collection of articles I have been writing since October 2015. They detail the necessary steps to transition an existing product delivery organization of over 40 people strong to agile practices

Servant Leadership

“A Servant Leader shares power puts the needs of the employees first and helps people develop and perform as highly as possible. Instead of the people working to serve the leader, the leader exists to serve the people.”

Source: Wikipedia on Servant Leadership.

Servant leadership is a suitable approach to dealing with complexity. Complexity — the unknown unknowns — determines decision-making processes and is characterized by:

• More unpredictability than predictability.
• Emergent answers.
• Many competing ideas.
• Cause and effect can only be determined in retrospect.

For a much more elaborate approach to complexity, see the Cynefin framework by Dave Snowden.

Servant leadership is not a new concept:

“A leader is best when people barely know he exists when his work is done, his aim fulfilled, they will say: we did it ourselves.” (Lao Tzu, 4th century BC.)

Servant leadership is characterized by:

• Service to others.
• Promotion of community.
• Creation of a shared vision.
• A holistic approach to work.
• A shared decision-making process.

Servant leadership thus seems suited to overcome the industrial paradigm. Source: Wikipedia.

Intent-based Leadership

The principles of intent-based leadership according to David Marquet are as follows:

• Create leaders, not followers.
• Resist the urge to resolve problems of your people.
• Take deliberate action.
• Learn everywhere at any time.
• Specify goals, not methods.
• Don’t empower, emancipate.

Source: 10 Insights on Intent-Based Leadership — David Marquet.

Reading tip: Turn the Ship Around.

Agile Mindset

The ‘agile mindset’ discussion seems to be centered around five areas: complexity and planning, delivering value, self-organization, fostering collaboration, and cross-functionality of teams:

Mindset, Complexity, and Planning

• The definition of mindset: “The established set of attitudes held by someone.”
• The complexity challenge:
• The scientific management methodology of Federick Taylor does not apply to “creative work.”
• Problem-solving in a complex environment cannot be achieved with “more” planning.
• The future in the complex or chaotic domain cannot be predicted.
• Hence different approaches need to be employed when dealing with creative solutions in unchartered territory, for example, Empiricism or Lean.

Focus on Delivering Value

• Continuous value delivery to customers; outcome over output.(Manifesto of Agile Software Development: “Working software is the primary measure of progress.”)
• Continuous learning & applying empiricism: Transparency, inspection, adaptation.
• Deming: PDCA cycle.
• Iterative, incremental.
• Accepting that failure is more than an option but inevitable.Willingness to adapt to change.

Self-Organization

• Teams can best decide how to accomplish work and achieve the goal.
• Teams outperform individuals.
• Team building is a crucial success factor: The team wins, the team fails.
• Optimize for flow not utilization, and move from push to flow.
• The importance of values: courage, commitment, focus, openness, respect.

Fostering collaboration

• Creating psychological safety and equal speaking opportunity.
• Respect for individuals.
• Inclusion and diversity.
• Core Protocols: Opt-in, opt-out, law of 2 feet — creative work requires voluntary participation.
• Prime directive: stop protecting the organization by assuming people come to the office to “rip you off.”
• Give people a voice, provide an opportunity to be heard.

Further reading: How to build the perfect team. [NYTimes.]

Cross-functional Teams

• End-to-end (value) delivery capability of teams.
• The autonomous pursuit of customer value balanced with accountability.
• Abandoning functional silos in favor of focusing on delivering value.
• Avoidance of local optimization.
• A cornerstone on the path to achieving business agility.

More Articles on Agile Leadership:

• What Exactly is the Agile Mindset?
• A Leader’s Framework for Decision Making.
• The New New Product Development Game.

Creating a Learning Organization

Peter Senge is a Senior Lecturer in Leadership and Sustainability at the MIT Sloan School of Management and coined the term ‘lerning organization’ in his book ‘The Fifth Discipline:’

• “The only sustainable competitive advantage is an organization’s ability to learn faster than the competition.”
• “People working together at their best. It’s a continuous, relentless process.
• ”There are two mindsets that can infiltrate an organization: control and learning.

How do you define a learning organization? by Peter Senge, Author of The Fifth Discipline

These are the characteristics of a learning organization according to Peter Senge:

• System thinking: assessing businesses as a system of bounded objects.
• Personal mastery: the commitment of an individual to the process of learning.
• Mental models: assumptions and generalizations held by individuals and organizations.
• Shared vision: Creating a collective identity to provide focus and energy for learning.
• Team learning: The accumulation of individual learning.

Harvard Business School professor David A. Garvin defines a learning organization as follows:

• “A learning organization is an organization skilled at creating, acquiring, and transferring knowledge, and at modifying its behavior to reflect new knowledge and insights.”
• New ideas, insights or moments of creativity are necessary to trigger organizational change. They are not sufficient, though to create a learning organization. The changes to the way work are accomplished need to follow suit.

Sources: Building a Learning Organization, and Wikipedia.

Traditional vs. Agile Leadership Behavior — A Cheat Sheet

We can aggregate and condense the before mentioned concepts and principles into a comparison of the traditional management style and agile leadership:

Traditional Management ➡️ Agile Leadership

• Predictive, long-term planning ➡️ Provision of vision, strategy, and direction.
• Control of work, task assignment ➡️ Fostering self-organization.
• Maximize utilization and capacity ➡️ Supporting teams by removing what is impeding them.
• The go-to problem fixer for subordinates ➡️ Let those closest to the problem figure out a solution.
• Motivating others by extrinsic incentives (bonuses, titles, etc.) ➡️ Motivating others by enabling autonomy, mastery, and purpose.
• Information flows up the hierarchy (reports, meetings) ➡️ Management moves to where the information is, for example, by participation in Sprint Reviews.

Agile Leadership — Conclusion

I hope you managed to get the most out of this provisional list of quotes, video, articles, concepts, notions, and ideas on agile leadership. If you like to deepen your understanding, Scrum.org offers an engaging training class on agile leadership, helping leaders understand their role in enabling agile transformation.

If you like to suggest links to add, please post them in the comments’ section.

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Agile Leadership — A Brief Overview of Concepts and Ideas was first published on Age-of-Product.com.