Traditional methods of tracking expenses with pen and paper can actually do more harm than good in the long run. Automating expenses for your small business will allow you to reap countless benefits in the future. The benefits of automating expenses will outweigh the costs of buying new software and training employees. The biggest advantage is being able to have real-time visibility into all of your spending and expenses. An expense management system can identify duplicate entries, which means that employees can't submit the same receipts twice.