10 Best Employee Monitoring Software
A recent FlexJobs study
shows a 159% increase in the number of workers working remote since 2005. The study also found that these 4.7 million people in the U.S who currently telecommute, are not the only Americans interested. 89% of those who replied to the survey said that they’d prefer to telecommute up to 100% of the time.
With a more mature remote-work culture emerging, it’s also a great time for employers to take a closer look at what a fully remote workforce may entail. There are a lot of resources now available from articles illustrating “10 Ways to Improve Employee Efficiency
” to conferences where business owners can learn from others who have successfully navigated the (smooth) waters like Running Remote
(who also happens to have a very popular podcast
Many of these savvy business owners know that one of the most important tools they can rely on is an employee time tracking app and we’ve done the research to outline the 10 best employee monitoring software for you, below.
Time Doctor is the leader in the industry when it comes to employee monitoring software. Time Doctor makes managing a distributed team a synch with easy to use employee tools and robust employer management resources.
The timer is easy to use when an employee starts a new task or project, with just one-click, they are on their way. Managers can track the time spent by each employee categorized by client, project or task. This allows the manager to easily make changes to workload, project assignments and more.
API and Integrations
Have other web applications that you use to manage your business or team? Great, Time Doctor has a seamless and fast API that allows both reading and writing abilities to plug directly into your other systems. You’ll have powerful information right at your fingertips with useful insights into your employee time tracking app and your other platforms that speak directly to each other through the API. Time Doctor integrates with all leading project management and accounting tools including JIRA, Asana, Trello, GitHub, Basecamp, Slack, Salesforce, Teamwork.com, Todoist, Podio, QuickBooks, Freshdesk, Redmine, Google Apps, Zoho, Yammer, and more.
You can automatically calculate your payroll using either fixed salaries or the hours that have been tracked. You can also manage client billing, down to the minute – allowing you ultimate productivity as well!
Time Use Alerts
If an employee sits idle for too long, they will receive a pop alert asking if they need to make an adjustment to their time card. This pop up also appears if an employee strays onto a non-work related website or app, helping to keep the employee engaged and focused.
Web and App Usage
You’ll get a clear and accurate picture of the websites and apps your employees are using so you can take the opportunity to coach them proactively. If you see that an employee is spending too long a particular site, there may be a need for additional training. Being proactive can help reduce friction later.
Time Doctor allows you to receive daily and weekly reports that give you insight into hours, website and app usage, tasks worked on, client breakdowns and much more. Employees also receive these powerful insights in order to identify productivity-wasting behaviors and make adjustments in order to stay on track.
Toggl is an employee time tracking app that is also an affordable choice mostly for small teams and freelancers.
Toggl has a one-click time tracking app that allows easy toggling between projects that can be super useful for the freelancer who likes to switch between projects and clients often.
100+ App Integrations
With over 100 integrations that embed the Toggl Button inside other online apps, this employee monitoring software, seamlessly integrates.
The Toggl Button and Desktop app not only remind employees that they may have forgotten to start a timer but it also tracks idle time to let the employee and potentially, manager know that the employee has been idle. These nudges can be great for productivity.
Profits vs Labor Costs
Data visualization is super easy with Toggl. You can easily see which projects are most profitable with their simple reporting tools.
The dashboard feature allows you to make sure that no individual employee has more work than they can handle and helps you redistribute as necessary.
Toggl offers a free 30-day trial and pricing starts at $10 a month
for monthly plans and goes up from there.
Everhour is an employee time tracking app that can be used for billing, payroll and more. It works inside many popular project management platforms.
One-click time tracking
Employees can utilize the simple one-click timer to start and stop tracking when working on multiple tasks or projects at once. There is also a manual recording option.
Everhour allows employees to save time by copying recent timecards for recurring projects, tasks or clients.
Employees can view their day at a glance through the handy timeline feature. They can then see if they have any gaps and easily adjust.
Pricing for teams is $7/user per month with a minimum of $35/month (5 users). Pricing for individual users is $8/month. Learn more here
Hours recently became a contender for teams as this employee monitoring software now allows for better collaboration.
Real time tracking
You can have multiple projects running at one time which is helpful for employees who like to switch between projects instead of taking a single project to completion before moving on to the next.
Helpful reports allow for you to see what all your employees are working on and better manage the workflow.
Making adjustments to a workday is easy by viewing the timeline view. The employee can see any gaps or misreporting to easily adjust.
Hours is free to get started and you can upgrade as needed to meet your team’s needs. Pricing can be determined by signing up on the Hours website
Harvest is a popular employee monitoring software with creative agencies. Since 2006, Harvest has been helping companies track employee time and expenses.
Employees can track time using the mobile or desktop app and can also make adjustments to their timesheets as needed.
Harvest allows you to set budgets for projects and assign time to the budgeted time which is super helpful for improving project scoping and management.
As expected from any employee time tracking app, Harvest has many integration partnerships to take advantage of.
Harvest allows employees to seamless track expenses along with their time, which is really useful for managing overall project costs and a feature that agencies really enjoy.
Invoicing clients is very easy through the Harvest tool and will simplify accounting processes.
One person with up to two projects is free using Harvest and if you need more, prices start at $12/month per user. Harvest also offers a free 30-day trial.
With more than 20,000 five-star reviews, TSheets employee monitoring software can track time on any device and help streamline both payroll and invoicing.
Employees using TSheets can easily switch between job codes, record breaks, and clock in and out with one click.
In scenarios when a dispatcher needs to know which employee can have the fastest response time; GPS tracking comes in very handy.
Do you have issues with paying too much overtime? TSheets has a useful feature to alert both you and your employee when the employee is close to going into overtime to help manage costs and expectations.
Easily edit shifts and post schedules for the team to see using the scheduling feature.
With a 14-day free trial you can see if TSheets meets the needs of your team. Prices include a base fee plus a per-user fee per month and can alternatively be paid annually. Visit their website for more detailed pricing
Tick is an employee time tracking app that was created for the service industry and believes that time should be tracked just like inventory. Think of Tick as you would any other inventory management solution.
Timecards and Running Timers
Here’s how Tick works: select your project, select the task, and enter your time. Like many employee monitoring software, you can also enter notes and toggle between running timers.
You can easily view time-to-budget within each time tracker so employees can stay on top of the budget.
Enter time from anywhere
Tick believes that you can track time to a project even when you’re away from your computer so they allow you to easily track time from any device.
The first project is free and then goes up from there from $19/month and beyond
. They also offer a 30-Day free trial.
Timely records everything throughout a time period and then uses AI technology to learn what should be recorded and gets better and better at suggesting appropriate time spent. The employee can make adjustments to teach the employee time tracking app what it should be recording and everything else is discarded.
Timely’s Memory Tracker records everything that an employee works on and presents a timeline for the employee to review.
Using AI, Timely suggests appropriate tags for work that was recorded. The suggested times can be edited so it can learn what should be tracked and based on the employee’s feedback, how time should be.
The employee can teach Timely to be smarter by renaming tags, titles, and adjusting grouped activities. Overtime the employee trains Timely to accurately record the time it tracks.
Project time management
This employee time tracking app also helps busy teams stay on top of their priorities and project budgets through their project time management feature.
Individual prices start at $7/month
and teams starts at $99/month for 5 seats.
Hubstaff is an employee time tracking app that also has many useful features that can be added-on depending on the needs of the organization.
Hubstaff offers a time tracking element to their software that works on desktop, web, or via mobile device like most of the employee monitoring software out there.
You can check-in on your employee’s progress and productivity with daily or weekly views of their calendars.
Hubstaff has a feature that allows for simple timesheet management online, reducing the need to remind your team that it’s time to turn in their timesheets in order to get paid.
By setting up employee pay rates, you can easily pay your team from the online timesheets, which will greatly simplify your bookkeeping time.
Better plan and track employee attendance through this handy team-scheduling feature. You’ll have a simple picture of who is scheduled and who has shown up for their shift.
Clockify has a free version of their employee time tracking app that you can utilize for unlimited users and projects. If you find you need additional features, you can pay to gain access to more.
Employees can keep track of billable time easily as well as set up easy timers using the simple time tracker.
You can view all of your team’s time output by using the dashboard. The dashboard shows charts and at-a-glance information to make it easy to get a quick update on what your team is up to.
Understanding how to get the most from your remote team is vital to running a profitable business. Adding an employee time tracking app to your toolbox will allow you to start with data and manage according to what your team is actually doing. Your employees likely want to be working remotely and with a time tracking app you can trust that they will still produce amazing results. Best of luck to you and your distributed workforce!
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